Office Administrator – Dubai

About the role

Seaborne Shipbrokers S.A. is seeking an Office Administrator for its Dubai office. The role provides high‑level administrative support to the team and ensures smooth daily operations in a fast‑paced, client‑focused environment.

Key responsibilities

• Manage calendars, schedule meetings, appointments and travel arrangements for staff.
• Serve as the first point of contact, screening calls, emails and inquiries.
• Liaise with suppliers, clients and external parties to resolve routine issues.
• Prepare, organize and maintain documents, ensuring accuracy and accessibility.
• Plan and coordinate events, conferences and meetings, handling all logistics.
• Oversee expense reports, invoices and budgets for the executive office.
• Handle confidential information with professionalism and discretion.
• Undertake additional administrative tasks or projects as required.

Required profile

• Minimum 3‑5 years of experience in a similar administrative role.
• Proven ability to support senior executives, external clients or suppliers.
• Business‑fluent in English and Arabic.
• Eligible to work in the United Arab Emirates.
• Exceptional organizational, time‑management and multitasking skills.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunities for professional growth and development.
• Friendly, collaborative and supportive working environment.
• Modern office facilities and equipment.