Office Services Executive

About the role

The Office Services Executive provides comprehensive administrative, logistical and coordination support to the Group Company Secretary's Office. This role ensures smooth delivery of board‑related services, travel arrangements, invoicing and record‑keeping while maintaining a high level of professionalism and accuracy.

Key responsibilities

• Coordinate board and committee meeting calendars, invitations and participant communications across multiple time zones.
• Manage travel, hotel, transportation and catering logistics for onsite board meetings, liaising with internal functions and travel agencies.
• Process board member invoices and expense claims, ensuring timely approvals and payments.
• Record meeting notes, action items and maintain organized physical and digital governance repositories.
• Provide diary management, call handling, correspondence and travel coordination for the Group Company Secretary.

Required profile

• Minimum 10 years of experience in administrative or executive support roles.
• Demonstrated ability to handle confidential information and interact with senior stakeholders.
• Strong organizational skills with attention to detail.

Required skills

• Microsoft Word
• Microsoft Outlook
• Event organization

What we offer

• Opportunity to work within a leading diversified group in the UAE.
• Exposure to high‑level board and executive operations.