Administrative Affairs Executive

About the role

The Dubai Foundation for Women and Children is seeking an Administrative Affairs Executive to oversee daily office operations and facilities management. This role ensures a safe, efficient, and well‑maintained work environment that supports the organization’s humanitarian mission.

Key responsibilities

• Manage day‑to‑day administrative activities and office workflows.
• Coordinate procurement, inventory, and distribution of office supplies.
• Prepare reports, correspondence, memos, and other documentation.
• Maintain employee records and administrative files in line with policy.
• Organise meetings, events, travel arrangements and related logistics.
• Monitor service contracts and vendor agreements.
• Develop and implement process improvements for operational efficiency.
• Oversee building, office, and accommodation maintenance, including preventive and corrective actions.
• Conduct regular facility inspections to ensure safety, cleanliness, and functionality.
• Manage utility services, office furniture, equipment, and assets.
• Support space planning, office moves, and facility upgrade projects.
• Ensure compliance with health, safety, and environmental regulations.

Required profile

• Bachelor’s degree in Business Administration, Facilities Management, Engineering or a related field.
• Professional certification in Facilities Management is a plus.
• 3–5 years of experience in administration, facilities management, or a similar role.
• Proven experience coordinating maintenance services, contracts and office operations.

Required skills

What we offer

• Opportunity to contribute to a leading non‑profit supporting women and children.
• Professional development in administration and facilities management.