Administrative Assistant

About the role

We are looking for a proactive Administrative Assistant to support our client, a reputable e‑tobacco company based in Dubai. You will ensure smooth office operations and provide essential clerical support to various departments.

Key responsibilities

• Provide general administrative and clerical support to the team.
• Manage incoming calls, emails, and correspondence.
• Schedule meetings, appointments, and maintain calendars.
• Prepare reports, presentations, and other business documents.
• Maintain and organize office records, files, and databases.
• Coordinate travel arrangements, accommodation, and expense reports when required.
• Handle office supplies, inventory, and vendor coordination.
• Assist with document control and data entry.
• Support HR and Finance teams with administrative tasks as needed.
• Ensure office operations run efficiently and maintain a professional working environment.
• Perform other administrative duties as assigned by management.

Required profile

• Bachelor’s degree or diploma in Business Administration or a related field.
• 2–4 years of experience in an administrative or office support role.
• Excellent written and verbal communication skills in English.
• Strong organizational, time‑management and multitasking abilities.
• High level of accuracy, attention to detail, and confidentiality.
• Previous experience in the manufacturing or FMCG industry is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook