Assistant Admin Manager – Full-time (Abu Dhabi)

About the role

The Assistant Admin Manager will oversee the day‑to‑day administration of ARX’s Abu Dhabi office. This full‑time position requires a proactive, service‑oriented professional who can independently manage office operations, coordinate travel and visa matters, and support employee onboarding.

Key responsibilities

• Maintain a well‑organized, smoothly operating office environment.
• Coordinate office access, seating arrangements, onboarding logistics, courier services, pantry supplies, stationery, and general office services.
• Liaise with building management, maintenance teams, suppliers, vendors, and other service providers to resolve facility‑related issues promptly.
• Oversee office supplies, access cards, service renewals, invoices, and administrative records, ensuring proper follow‑up with Finance as needed.
• Support new‑joiner arrangements, employee documentation, internal communications, and general administrative assistance in partnership with HR.
• Manage travel coordination and business/visit visa support for staff operating in the UAE.
• Ensure timely follow‑up on all administrative requests and maintain accurate records.
• Act as the primary point of contact for all Abu Dhabi office administrative matters.

Required profile

• Highly organized with strong attention to detail.
• Proactive and service‑oriented attitude.
• Excellent follow‑up and ownership of tasks.
• Experience in office administration, travel coordination, and visa support within the UAE.
• Ability to work independently and coordinate effectively with internal teams and external providers.

Required skills