Executive Assistant – People & Intellectual Capital Group

About the role

The Executive Assistant in the People & Intellectual Capital Group provides high‑level secretarial support to the Group Head and helps manage the day‑to‑day operations of the office. The role ensures smooth coordination of meetings, travel, and administrative processes while acting as a liaison between internal teams and external vendors.

Key responsibilities

• Organise and maintain the Group Head’s calendar, schedule meetings, appointments and follow‑up actions.
• Coordinate travel arrangements, hotel bookings and related logistics.
• Facilitate communication with unit managers, other Group Heads and external stakeholders.
• Manage admin and technology help‑desk requests, including maintenance services, access administration and hardware procurement.
• Process expense reimbursements and staff claims in line with company policy.
• Support onboarding of new joiners within the People & Intellectual Capital Group.

Required profile

• High level of maturity and strong communication skills.
• Ability to handle stressful and time‑critical situations.
• Good command of English, both written and spoken.
• Understanding of HR systems and procedures.

Required skills

• Proficiency with MS Office applications.
• Experience using Outlook for email and calendar management.

What we offer

• Full‑time position based in Dubai.
• Opportunity to work within a leading banking institution.