Executive Assistant to Senior Leaders

About the role

We are seeking a polished and adaptable Executive Assistant to support two senior leaders in a fast‑moving, multi‑billion‑dollar organization with a long‑standing Dubai office. The role requires a high‑trust professional who can fluidly shift between a structured, legally‑focused principal and a high‑energy operations leader.

Key responsibilities

• Provide dedicated executive support to two senior leaders, tailoring approach to each personality and work style.
• Manage complex, frequently changing diaries across multiple time zones and arrange extensive international travel, primarily across APAC, including flights, accommodation, visas and detailed itineraries.
• Coordinate meetings, off‑sites and leadership conferences, handling logistics and briefing materials.
• Work closely with the Legal function, assisting the Head of Legal & Operations with correspondence, documentation and contract‑related coordination.
• Draft and manage confidential correspondence, reports and documentation with discretion.
• Offer personal and lifestyle support as needed, such as arranging appointments, meals and day‑to‑day logistics while travelling.
• Act as gatekeeper and primary point of contact between the principals and internal/external stakeholders.
• Anticipate needs, prioritize competing demands and support ad‑hoc projects and cross‑functional initiatives.

Required profile

• Proven experience as an Executive Assistant supporting senior leadership (SVP/C‑suite level).
• Experience supporting more than one principal simultaneously is strongly preferred.
• Background in a law firm, legal, compliance or highly regulated environment (e.g., financial services, banking).
• High emotional intelligence with a “chameleon” ability to adapt to both structured and fast‑paced settings.
• Strong track record managing complex international travel and visa arrangements.
• Calm, confident and resourceful under pressure; able to push back and manage up when required.
• Excellent written and verbal communication skills.
• Willingness to travel internationally as needed.
• Polished, professional and highly discreet handling confidential information.

Required skills