Executive Secretary

About the role

The Executive Secretary will support the Senior Vice President (SVP) by managing a complex agenda, handling communications, and ensuring smooth day‑to‑day operations. This position is pivotal for maintaining efficiency and professionalism within the SVP’s office.

Key responsibilities

• Manage the SVP’s calendar, prioritize time‑sensitive matters, and coordinate meetings, travel, and visits.
• Prepare high‑quality documents, reports, presentations, and meeting minutes; follow up on action items.
• Serve as the primary point of contact for calls, visitors, emails, and correspondence, handling all interactions with discretion.
• Support special projects through research, data gathering, and cross‑departmental coordination.
• Compile departmental reports, assist with budget information, and handle administrative processes such as purchase requisitions, attendance records, overtime claims, petty cash, and invoicing.

Required profile

• Minimum 5 years of experience supporting senior leaders, VVIP offices, or high‑level executives.
• Bachelor’s degree in any discipline (preferred).
• Experience in aviation, airlines, travel, or FMCG is a plus.
• Excellent written and verbal communication in English.
• Highly proactive, resourceful, and able to anticipate needs.
• Strong planner and organizer with the ability to manage multiple priorities.

Required skills

What we offer

• Opportunity to work within a high‑performing HR team.
• Dynamic, fast‑paced environment with exposure to senior leadership.