Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role combines calendar management, travel coordination, document preparation, and confidential information handling.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence for meetings.
• Handle incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external stakeholders.
• Coordinate with other departments to deliver information and reports on time.
• Arrange travel plans, flights, accommodations, and related logistics.
• Plan and organize events, meetings, and conferences.
• Assist in preparing presentations and strategic initiative materials.
• Conduct research and gather data to support decision‑making.
• Draft, proofread, and edit reports, presentations, and other documents.
• Maintain an efficient filing system for records and documents.
• Manage sensitive and confidential information with discretion.
• Address urgent issues with flexibility and efficiency.
• Undertake special projects and assignments delegated by the Chairman.
• Provide primary medical support, first aid, and basic medical services.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3‑5 years of experience in a similar executive‑level support role.
• Strong organizational skills with keen attention to detail.
• Problem‑solving abilities and capacity to handle confidential matters.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).