Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This position combines calendar management, travel coordination, and document preparation to enable strategic decision‑making.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence.
• Handle incoming and outgoing communications (emails, calls, letters).
• Act as liaison between the Chairman and internal/external parties.
• Coordinate with departments to deliver reports and information on time.
• Maintain relationships with key contacts, partners, and clients.
• Arrange travel plans, including flights and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in preparing presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Provide input on workflow and office‑management improvements.
• Draft, proofread, and edit reports, presentations, and documents.
• Maintain an efficient filing system for records.
• Handle sensitive and confidential information with discretion.
• Address urgent issues with flexibility and efficiency.
• Undertake special projects delegated by the Chairman.
• Provide basic medical support and first‑aid services.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills, attention to detail, and problem‑solving ability.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)