Office Coordinator

About the role

Zocoa Group is looking for a highly organized, proactive, and detail‑oriented Office Coordinator to support senior management and keep daily office operations running smoothly. The role serves as the central hub for scheduling, communication, documentation, and cross‑departmental coordination.

Key responsibilities

• Provide comprehensive secretarial and administrative support to executives, including calendar management, correspondence, and confidential document handling.
• Schedule and coordinate meetings, prepare agendas, record minutes, and track action items to ensure timely follow‑up.
• Arrange local and international travel, create detailed itineraries, and manage travel‑related expenses.
• Maintain centralized trackers for tasks, approvals, and deadlines across departments and escalate critical issues.
• Oversee filing systems for both physical and electronic records, ensuring proper version control and easy retrieval.
• Manage office supplies, liaise with vendors, and monitor facility maintenance requests.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proactive attitude with a focus on efficiency and accuracy.

Required skills