Personal Assistant (PA) – Secretarial Services

About the role

We are seeking a proactive Personal Assistant to support fee earners within our Secretarial Services department at a leading global law firm in Dubai. The role involves managing calendars, handling correspondence, and ensuring smooth administrative operations in a fast‑paced environment.

Key responsibilities

• Produce accurate, well‑presented documents in line with the firm’s House Style Manual.
• Manage fee earners’ Outlook calendars and schedule meetings, conference calls, travel and lunches.
• Take telephone messages, respond to internal and external queries professionally.
• Maintain up‑to‑date filing and document management systems, including archiving.
• Register new clients, liaise with London on conflicts and document requirements.
• Assist with business development tasks such as RFP processes and billing support.
• Participate in reception rota and provide PA coverage during peak periods.
• Ensure fee earners’ time is recorded accurately in Intapp Time.
• Uphold strict confidentiality at all times.

Required profile

• Excellent organisational skills with the ability to prioritise workloads under pressure.
• Professional telephone etiquette and strong written communication.
• Proactive attitude and willingness to support colleagues as part of a PA team.

Required skills

• Proficiency in Microsoft Outlook (calendar and email management).
• Experience using Intapp Time or similar time‑recording systems.