Personal Secretary – Executive Support

About the role

We are seeking a dedicated Personal Secretary to provide high‑level administrative and personal support to the Chairman of a holding group based in Dubai. The role combines executive assistance with compliance and governance responsibilities, ensuring smooth operation of board activities and corporate documentation.

Key responsibilities

• Ensure compliance with local company laws, maintain statutory registers, and file annual returns and offshore transaction documents.
• Organise board and shareholders’ meetings, prepare agendas, draft minutes and circulate documentation.
• Maintain company records, manage share certificates, and handle documentation for jurisdictions such as BVI, Singapore and Mauritius.
• Provide day‑to‑day executive support, including calendar management, travel arrangements and coordination of corporate events.
• Prepare presentations and reports using Microsoft Office tools.

Required profile

• 5‑7 years of experience supporting C‑level executives, preferably in a holding or corporate environment.
• Strong background in administrative and compliance functions.
• Excellent written and spoken English.
• Based in Dubai and able to work onsite.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Competitive all‑inclusive salary of AED 8,000 per month.
• Direct reporting to the Chairman, providing exposure to senior‑level decision making.