Reception and Admin Officer (Female)

About the role

We are seeking a highly organized and professional female Reception and Admin Officer to manage front‑desk operations and provide comprehensive administrative support to the CEO and the wider team in Dubai. The role combines guest‑facing duties with internal office coordination, ensuring a smooth and efficient workplace.

Key responsibilities

• Greet visitors, manage registration and coordinate access with internal teams.
• Answer and route incoming calls, maintain a clean and welcoming reception area.
• Assist the CEO with scheduling, meetings, travel arrangements and correspondence.
• Prepare letters, memos, reports and handle mail and courier services.
• Maintain accurate filing systems, office records and petty‑cash logs.
• Monitor office supplies, pantry inventory and liaise with vendors and facility management.
• Support HR with leave tracking, attendance updates and basic staff coordination.
• Help organise company events, internal meetings and other administrative activities.

Required profile

• Bachelor’s degree in any discipline.
• Minimum 3 years of experience as a receptionist, admin officer or similar role.
• Strong verbal and written communication skills.
• Excellent organizational and time‑management abilities.
• Professional demeanor, customer‑service focus and ability to work under pressure.
• Current residence in the UAE.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft Office suite