Receptionist for Luxury Asset Management

About the role

We are looking for a professional Receptionist to be the first point of contact for guests and visitors at our flagship locations. The role involves welcoming visitors, managing access, and providing seamless administrative support to ensure a premium experience.

Key responsibilities

• Greet and assist guests and visitors from arrival to departure, providing accurate information and directions.
• Log visitor arrivals, issue and collect access cards, and maintain up‑to‑date visitor records.
• Liaise with tenants to verify visitor access and support VIP tenant visits, coordinating parking and security arrangements.
• Manage building access cards, including inventory, allocation lists, database updates, and processing request forms.
• Coordinate contractor access cards with the security team and handle related documentation.
• Work with Finance on access‑card payments, receivables, and invoice generation.
• Track weekly visitor‑access‑card usage and maintain accurate records.
• Handle incoming and outgoing mail and calls, directing them to the appropriate personnel.
• Assist walk‑in business leads and prospects as required.

Required profile

• Strong customer‑service orientation with a friendly and professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to coordinate with multiple internal teams such as security, finance, and tenancy.
• Clear communication skills, both verbal and written.

Required skills

• Proficiency in managing visitor access systems and maintaining records.
• Experience handling mail, calls, and front‑office administrative tasks.

What we offer

• Dynamic work environment within a leading asset‑management portfolio.
• Opportunities to interact with high‑profile visitors and tenants.
• Professional development in a fast‑growing organization.