Receptionist / Secretary

About the role

A highly professional and experienced Receptionist / Secretary is sought to manage front-office operations and provide administrative and secretarial support so the office runs efficiently. The role needs strong organisational skills, discretion and confidence in dealing with clients, visitors and senior management. It is based on site in Dubai.

Key responsibilities

• Serve as the first point of contact for visitors and clients, giving them a professional and welcoming experience
• Manage the reception area and keep a high standard of presentation
• Handle incoming calls, emails and correspondence promptly and professionally
• Coordinate meeting schedules, calendars and conference room bookings
• Provide administrative and secretarial support to management and other departments
• Maintain accurate filing systems, records and office documentation
• Coordinate travel arrangements, appointments and related logistics
• Monitor office supplies and assist with general administrative duties and special projects

Required profile

• Minimum 3-5 years of experience in a receptionist, secretarial or administrative support role
• Prior corporate experience in the UAE is preferred
• Excellent spoken and written English; Arabic is an advantage
• Strong organisational, communication and interpersonal skills
• Discretion with confidential information and ability to handle several priorities

Required skills

• Microsoft Office: Word, Excel and Outlook