Secretary & Administrative Assistant – Accounts, Logistics & HR

About the role

We are looking for a highly organized and proactive professional to support daily operations in a multifunctional administrative capacity. The role combines secretarial duties with accounts, logistics and HR support for a fast‑growing aesthetic medical supplies company.

Key responsibilities

• Manage office administration, correspondence, phone calls, emails and filing systems.
• Schedule meetings, coordinate calendars and prepare meeting minutes.
• Prepare quotations, purchase orders and other business documents.
• Issue invoices, follow up on customer payments and record expenses.
• Assist bookkeeping and liaise with the external accountant.
• Coordinate local and international shipments, prepare shipping documents and track deliveries.
• Handle customs clearance, import documentation and monitor inventory levels.
• Support recruitment, interview scheduling, onboarding documentation and employee record maintenance.
• Coordinate leave, attendance and staff administration.

Required profile

• Bachelor's degree in Business Administration, Accounting, HR, Logistics or a related field.
• Minimum 2 years of experience in a similar administrative role within the UAE.
• Excellent command of English and Tagalog; Arabic is a plus.
• Strong organizational and multitasking abilities.
• Professional communication and interpersonal skills.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Canva and Photoshop.
• Experience with CRM/ERP software.

What we offer

• Competitive salary package.
• Professional growth opportunities.
• Dynamic and supportive work environment.
• Opportunity to work in a leading aesthetic medical company.