Secretary – Commercial Department Support

About the role

We are seeking a highly organized and proactive Secretary to support the Commercial Manager and the Commercial Department. The role involves providing comprehensive administrative assistance, coordinating communications, and ensuring smooth departmental operations.

Key responsibilities

• Provide full secretarial and administrative support to the Commercial Manager.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare, format, and maintain correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including agenda preparation and minute taking.
• Maintain and update departmental records, files, and document registers.
• Handle incoming and outgoing correspondence, emails, and telephone communications.
• Liaise with project teams, clients, consultants, subcontractors, and internal departments.
• Track action items and follow up on pending matters to ensure timely completion.
• Assist in the preparation and submission of commercial reports, proposals, and contractual documentation.
• Manage confidential information with discretion and professionalism.
• Support document control activities and ensure proper filing of commercial records.
• Perform general office administration duties as assigned by the Commercial Manager.

Required profile

• Bachelor's Degree or Diploma in Business Administration, Management, or a related field.
• 5 to 10 years of experience as a Secretary, Executive Assistant, or Administrative Assistant, preferably in construction, engineering, or contracting.
• Excellent written and verbal communication skills in English.
• High level of confidentiality, professionalism, and attention to detail.

Required skills

• Strong proficiency in Microsoft Word.
• Strong proficiency in Microsoft Excel.
• Strong proficiency in Microsoft PowerPoint.
• Strong proficiency in Microsoft Outlook.