Secretary – Front Office & Executive Support

About the role

We are looking for a professional and highly organized Secretary to oversee front‑office operations and provide day‑to‑day administrative support to the General Manager of a construction contracting company in Abu Dhabi. The successful candidate will act as the first point of contact for visitors and callers while ensuring smooth coordination of meetings, travel and documentation.

Key responsibilities

• Manage the front office, reception area, visitors and incoming telephone calls.
• Provide comprehensive administrative and secretarial support to the General Manager.
• Coordinate meetings, maintain calendars, arrange travel and handle correspondence.
• Prepare reports, presentations, letters and accurate meeting minutes.
• Maintain filing systems, office records and ensure document confidentiality.
• Liaise with internal departments, clients, consultants and suppliers.
• Monitor office supplies and assist with general office administration.

Required profile

• Bachelor’s degree or Diploma in Business Administration or a related field.
• 3–5 years of experience as a Secretary/Executive Secretary within a construction contracting environment.
• Professional appearance and ability to handle confidential information.
• Prior experience working in the UAE.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.