Senior Administrator – Jebel Ali

About the role

The Senior Administrator will support professional and management staff by coordinating office activities, handling correspondence, and ensuring smooth daily operations at the Jebel Ali office.

Key responsibilities

• Coordinate office activities, schedule meetings, and arrange conferences.
• Prepare, type, and proofread letters, memoranda, reports, minutes, and other documents.
• Manage incoming mail, distribute to appropriate staff, and maintain filing systems.
• Assist in budget preparation, financial reporting, and monitor time‑keeping and personnel records.
• Screen visitors and telephone calls, take messages, and provide information on agency procedures.
• Make travel reservations and handle meeting logistics, including taking minutes.
• Maintain electronic and physical records, update databases, and ensure accurate information archiving.
• Determine office supply needs, place orders, and coordinate equipment maintenance.
• Comply with safety, quality, and environmental policies to maintain a healthy workplace.

Required profile

• High school diploma or equivalent.
• Minimum three years of administrative support experience, including at least one year at an experienced (Secretary Level 1) level.
• Ability to exercise judgment within established policies and procedures.
• Strong organizational and communication skills.

Required skills