Direct Procurement Specialist

About the role

Julphar is hiring a Specialist Purchase (Direct Procurement) in Ras Al Khaimah. The role follows up material delivery with suppliers and internally, acts as a forwarding agent, handles SAP-related tasks and supports the development of sourcing strategies. It suits someone with strong communication and negotiation skills and a good working knowledge of purchasing strategies.

Key responsibilities

• Request proforma invoices from suppliers after order confirmation and request advance payment and Letter of Credit arrangements from Accounts
• Follow up with Accounts on supplier payments (advance and credit) and send Swift/LC copies to suppliers
• Review registration documents before applying for the MOH permit, follow up with Clearance for the first permit and approve shipping documents
• Arrange pre-shipment samples for QC, follow up on results and liaise with QC and suppliers on technical documents
• Follow up with Clearance on raw material customs clearance and with QC on material release
• Maintain stock positions with stores, coordinate with Supply Chain on low/high stock and share ETA/ETD information
• Receive revised MRP from Supply Chain and notify suppliers of new delivery schedules
• Request and evaluate freight forwarder quotations, negotiate prices and give shipment details to suppliers
• Update PO information in SAP regularly, create inbound deliveries and coordinate with the SAP consultant on purchase reports

Required profile

• Bachelor's degree in Logistics, Business Administration or a relevant field (4 years)
• At least 5-6 years of experience in a pharma, healthcare or medical industry organisation; having held a similar position is preferred
• Fluent English (speaking, writing and reading); Arabic is an advantage
• Strong understanding of the pharmaceutical business, negotiation and planning skills
• Ability to work in a cross-functional environment, prioritise and work under pressure

Required skills

• Excellent MS Office skills (Excel and Word)
• Purchasing software such as Procure or Spend Map
• Vendor sourcing practices