Office Administrator and Receptionist

About the role

Hypermedia is looking for an Office Administrator and Receptionist in Dubai to act as the first point of contact for company communications and visitors while coordinating daily office operations. The role supports the Executive Team and helps the HR team with employee insurance, visa processing, onboarding and internal events.

Key responsibilities

• Act as the main contact for calls, emails and visitors, and monitor the general company inbox, directing correspondence to the right departments
• Handle company phone calls and mobile communications
• Coordinate daily office activities and arrange courier collections and deliveries
• Monitor office supplies and inventory, assist with petty cash requests and maintain records
• Coordinate driver schedules and transport requests
• Liaise with building management on access cards, parking, maintenance requests and NOCs
• Assist with employee insurance administration, onboarding and internal events

Required profile

• Tech-savvy, able to explore digital tools and use AI to improve efficiency
• Proficiency in Microsoft Office, Outlook, Word and Excel
• Experience coordinating couriers, driver schedules and building management requests
• Familiarity with employee insurance administration
• Professional, clear communicator with strong organisation, attention to detail and discretion