Office Administrator

About the role

Bin Malek Contracting LLC is seeking a reliable Office Administrator to provide comprehensive administrative support for its construction contracting operations. The role involves managing documentation, coordinating procurement, and ensuring smooth day‑to‑day office functions.

Key responsibilities

• Support daily office administration for a construction contracting company.
• Maintain employee records, renewal trackers, company documents, and administrative files.
• Prepare, submit, and follow up on applications through online government and authority portals.
• Coordinate with project teams, site staff, suppliers, subcontractors, typing centers, and service providers.
• Assist with procurement tasks, including supplier communication, quotations, purchase requests, LPO follow‑ups, and delivery tracking.
• Maintain records of project‑related documents, approvals, material requests, delivery notes, and correspondence.
• Support management with emails, document preparation, filing, scheduling, and general office coordination.
• Provide basic IT troubleshooting for computers, software, printers, and email setups.
• Track important deadlines and ensure timely completion of administrative tasks.

Required profile

• Previous UAE experience in office administration, preferably within construction, contracting, engineering, or maintenance.
• Familiarity with online government/authority portals and documentation processes.
• Strong coordination and follow‑up abilities with suppliers, site teams, and service providers.
• Excellent attention to detail and organized record‑keeping.
• Ability to work independently and manage multiple tasks.

Required skills

• MS Office
• Email management
• Online systems usage
• Document management
• Basic computer troubleshooting