Executive Assistant to CEO (Path to Chief of Staff)

About the role

We are looking for a proactive Executive Assistant to support our founder and CEO. This is more than calendar management – you will be embedded in daily operations across several businesses, helping the leader execute quickly, solve problems, and keep momentum.

Key responsibilities

• Own and protect the founder’s calendar, schedule meetings, travel and logistics.
• Manage email inboxes, draft professional communications, and prepare agendas, reports, presentations, and meeting notes.
• Coordinate between team members, contractors, and external partners to keep projects moving.
• Build, refine and document SOPs, internal processes and systems.
• Track action items, ensure follow‑up and prevent bottlenecks.
• Gradually take on Chief of Staff duties: run internal meetings, drive cross‑functional accountability, make operational decisions and identify efficiency opportunities.

Required profile

• 2+ years supporting a founder, executive or senior leadership team.
• Self‑starter who figures out what needs to be done without detailed instructions.
• Highly organized, detail‑oriented and calm under pressure.
• Discreet with confidential information and able to work independently across time zones.

Required skills

• Proficiency with ClickUp.
• Proficiency with Notion.
• Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Slack.