Office Assistant

About the role

We are seeking a proactive Office Assistant to join our Dubai office for a six‑month fixed‑term contract. The role serves as the first point of contact for employees and visitors, ensuring smooth daily operations and high levels of customer satisfaction.

Key responsibilities

• Manage incoming and outgoing calls, mail, and packages.
• Oversee visitor registration, issue badges, and coordinate with security procedures.
• Provide administrative support such as appointment scheduling and phone management.
• Maintain and organize physical and digital documents, and control key issuance.
• Monitor office supplies inventory and place orders as needed.
• Assist with office projects, data entry, and system updates.
• Act as First Aid responder and Fire Marshall during emergencies.
• Ensure compliance with data privacy, health, safety, and security regulations.

Required profile

• Bachelor’s degree or equivalent.
• Minimum 2 years experience in a receptionist, office assistant or similar administrative role.
• Strong written and spoken English; Arabic is a plus.
• Excellent organizational skills, attention to detail, and ability to work in a fast‑paced environment.
• First Aid or Fire Marshall certification is advantageous.

Required skills

• Proficiency with Microsoft Office Suite.

What we offer

• Six‑month fixed‑term contract with a defined shift (12 pm – 8 pm).
• Opportunity to work in a multicultural environment with over 47 nationalities.
• Professional development and training in safety procedures.