Administrative Officer

About the role

We are a dynamic trading and logistics firm operating across the Middle East, looking for a proactive Administrative Officer to support our back‑office functions and drive operational efficiency in the UAE. You will work closely with senior leadership, logistics, finance and sales teams to ensure smooth day‑to‑day operations.

Key responsibilities

• Manage daily administrative tasks such as document filing, data entry and correspondence with internal and external stakeholders.
• Coordinate travel arrangements, meeting schedules and office logistics for senior leaders and visiting partners.
• Support procurement processes, vendor coordination and invoice tracking to ensure timely and compliant payments.
• Maintain compliance with UAE business regulations, including trade licensing, customs documentation and record‑keeping audits.
• Prepare reports, presentations and business correspondence for internal operations and client communications.
• Act as a liaison between logistics, finance and sales departments to facilitate seamless administrative support.

Required profile

• Proven experience in an administrative or office support role within a trading, logistics or import‑export environment.
• Familiarity with UAE trade licence requirements and customs documentation.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced setting.

Required skills

• MS Office Suite
• Document Management Systems
• UAE Trade License Compliance
• Procurement Support Tools
• Business Correspondence
• Calendar & Travel Management
• ERP Systems (e.g., SAP, Oracle)
• Arabic Language Proficiency
• Customs Documentation Experience

What we offer

• Competitive salary plus housing allowance aligned with UAE market standards.
• Fast‑growing, results‑driven environment with clear career progression paths.
• Collaborative team culture with exposure to international trade operations across MENA.