Business Assistant to CEO

About the role

We are seeking a proactive Business Assistant to support the CEO of Gloria Jeans, a fast‑paced international fashion retail brand. The role provides high‑level executive and business support, ensuring the CEO’s priorities are executed smoothly across the organisation.

Key responsibilities

• Manage the CEO’s calendar, meetings, appointments and daily schedule.
• Coordinate internal and external meetings, preparing agendas, documents and participants.
• Organise travel, accommodation, transfers and visa/immigration paperwork for international trips.
• Prepare presentations, reports, business correspondence and meeting materials.
• Track action items, follow‑up on commitments and ensure timely completion.
• Liaise with senior executives, department heads and external stakeholders across product, buying, design, sourcing, supply chain, retail operations, finance, HR, IT and e‑commerce.

Required profile

• 3–7+ years of experience in a senior support role, preferably in fashion, retail or a fast‑moving international organisation.
• Previous experience supporting a CEO, founder or senior executive.
• Strong organisational abilities, attention to detail and high level of discretion.
• Excellent written and spoken English; Russian is a plus.
• Professional confidence when interacting with senior stakeholders.

Required skills

• Microsoft Office (PowerPoint, Excel, Word) and Google Workspace.
• Calendar‑management tools.
• International travel coordination and visa handling.