Executive Assistant & Audit Administrator

About the role

The EA cum Audit Administrator provides high‑level executive support to the Group Chief Audit Officer while ensuring the smooth day‑to‑day administration of the Internal Audit & Compliance function. This hybrid role blends traditional executive‑assistant duties with specialised audit‑tracking and governance responsibilities, enabling the team to meet strict deadlines and maintain confidentiality.

Key responsibilities

• Manage the CAO’s calendar, resolve scheduling conflicts and coordinate meeting logistics, including room bookings, video‑conferencing and attendee confirmations.
• Maintain and update audit plans, audit universe and action‑tracking registers, following up with process owners to close findings.
• Coordinate the issuance of audit reports and working papers, ensuring version control, approvals and secure filing.
• Format, proofread and prepare audit reports, presentations and reporting packs to house style.
• Track and administer the function’s operating budget, process procurement requests, purchase orders and invoices.
• Arrange domestic and international travel, visas, accommodation and expense reporting for the CAO and audit staff.
• Take accurate minutes, track action items and follow up on deliverables from meetings and Audit Committee sessions.
• Maintain confidential physical and electronic filing systems for correspondence, contracts, policies and key records.
• Support onboarding/off‑boarding logistics, training schedules and records management for the audit team.

Required profile

• Proven experience as an executive assistant or senior administrative professional, preferably supporting senior leadership.
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines.
• High level of discretion and professionalism handling confidential information.
• Excellent written and verbal communication skills.
• Detail‑oriented mindset with a focus on accuracy and compliance.

Required skills

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management, travel coordination and expense reporting.
• Familiarity with audit‑tracking registers, document control and budget administration.
• Ability to draft, format and proofread professional reports and presentations.