Executive Personal Assistant

About the role

We are seeking an Executive Personal Assistant to support the Chairman in both professional and personal matters. The role demands a highly organized, proactive individual who can manage a demanding schedule, coordinate complex tasks, and maintain strict confidentiality.

Key responsibilities

• Manage the Chairman’s complex calendar across multiple time zones, scheduling meetings and appointments.
• Screen and prioritize correspondence, phone calls, and requests, acting as a gatekeeper.
• Prepare reports, presentations, and briefing materials for meetings.
• Draft emails, communication materials, and follow up on action items.
• Organize meeting agendas, briefing documents, and capture minutes and action items.
• Serve as primary contact for internal and external communication related to the Chairman’s office.
• Build and maintain relationships with stakeholders such as clients, government officials, board members, and senior executives.
• Plan, organize, and coordinate domestic and international travel, including itineraries, accommodations, transportation, and visas.
• Handle highly confidential information and sensitive documents with discretion.
• Assist in tracking progress on initiatives led by the Chairman’s office and coordinate cross‑departmental efforts.

Required profile

• Exceptional organizational and time‑management abilities.
• Proactive attitude with strong problem‑solving skills.
• Excellent written and verbal communication.
• High level of discretion and ability to handle confidential matters.
• Strong interpersonal skills and ability to build professional relationships.
• Flexibility to adapt to changing priorities and travel schedules.

Required skills