Executive Personal Assistant to CEO

About the role

The Executive Personal Assistant to the CEO acts as a trusted partner, enabling the CEO to focus on strategic priorities. In a fast‑paced, high‑growth environment, the role provides high‑level administrative support, safeguards the CEO’s time, and ensures seamless execution of meetings, projects, travel, and stakeholder engagements.

Key responsibilities

• Own and manage the CEO’s complex calendar, balancing strategic, operational, board, and personal commitments.
• Prepare daily and weekly schedules, agendas, briefing packs, and background notes.
• Coordinate domestic and international travel, handling itineraries, visas, accommodations, and contingency plans.
• Organise executive, leadership, and board meetings, including invitations, agendas, logistics, and supporting documents.
• Attend selected meetings, capture minutes, decisions, and action items, and maintain a follow‑up tracker.
• Serve as the primary liaison between the CEO and internal teams, board members, partners, advisers, and external stakeholders.
• Manage incoming correspondence, calls, requests, and invitations, responding or redirecting on the CEO’s behalf.
• Draft, review, and format executive communications such as emails, letters, reports, and presentations.
• Support strategic initiatives by creating project plans, trackers, timelines, and executive summaries.
• Coordinate media and public engagements in partnership with Brand, Marketing, and PR teams.

Required profile

• Trusted professional with sound judgment, absolute discretion, and a strong understanding of business operations.
• Excellent organisational skills with the ability to manage multiple high‑priority tasks simultaneously.
• Strong communication abilities, both written and verbal, to interact with senior leaders and external partners.
• Proactive problem‑solver who can anticipate needs and act independently in a dynamic environment.

Required skills