Executive Secretary – Higher Education

About the role

The Executive Secretary provides high‑level administrative and executive support to the Office of the President/Provost in a university setting. The role ensures smooth operation of the executive office by managing schedules, handling correspondence, coordinating meetings and official engagements, and supporting institutional initiatives.

Key responsibilities

• Maintain and organise the President’s/Provost’s calendar, including meetings, appointments, travel arrangements and official engagements.
• Screen, review, prioritise and route incoming correspondence, highlighting urgent matters for senior attention.
• Draft, review, translate and edit official letters, reports, presentations, speeches and announcements in both Arabic and English.
• Coordinate and prepare materials for meetings, conferences and events, ensuring all participants have the necessary documentation.
• Facilitate effective communication with internal and external stakeholders, including faculty, staff, students, government representatives and VIPs.
• Support the planning and execution of institutional initiatives and special projects as required.

Required profile

• Bachelor’s or Master’s degree in Business Administration, Management, Public Administration or a related field.
• 4‑7 years of relevant administrative or executive support experience, preferably within a university or higher‑education institution.
• Demonstrated experience supporting senior executives such as a President, Provost, Vice President or Dean.
• Proven ability to handle confidential information with discretion and professionalism.
• Fluency in Arabic and English, with excellent written and verbal communication skills in both languages.

Required skills

• Proficiency in Microsoft Office and other administrative software.
• Strong organisational, time‑management and multitasking abilities.
• Excellent attention to detail, accuracy and follow‑up.
• Effective problem‑solving and coordination capabilities.