Front Office Coordinator – Dubai

About the role

We are seeking a Front Office Coordinator to be the first point of contact at our Dubai headquarters. The role combines reception duties, office management and executive support, ensuring a professional and welcoming environment for visitors, clients and senior stakeholders.

Key responsibilities

• Greet and welcome visitors, answer and screen calls, manage the main office inbox.
• Receive, sort and dispatch mail and couriers; oversee meeting‑room bookings and turnover.
• Maintain safety, hygiene and presentation standards of the reception area.
• Oversee day‑to‑day office operations, order and track supplies, pantry stock and printer consumables.
• Liaise with cleaners, building management, IT support and external vendors.
• Provide diary management, expense processing and document preparation for senior leadership.
• Coordinate domestic and international travel, including flights, hotels, ground transport and visas.
• Prepare meeting rooms, arrange refreshments and required materials.
• Manage visitor experience for clients, government delegations and colleagues from DRC, Tanzania and elsewhere.
• Coordinate internal events, team lunches, celebrations and occasional external events.

Required profile

Required skills