Front Office Receptionist – Dubai

About the role

We are looking for a professional Front Office Receptionist to be the first point of contact for visitors and callers at our Dubai office. The role is full‑time and on‑site, supporting the smooth operation of the reception area and providing basic administrative assistance to the management team.

Key responsibilities

• Greet and welcome all visitors, manage check‑in procedures and notify relevant staff of arrivals.
• Answer a multi‑line telephone system, screen calls, take messages and direct inquiries to the appropriate department.
• Maintain visitor logs and ensure compliance with security and access protocols.
• Receive, sort and distribute incoming mail and packages; coordinate courier services for outgoing items.
• Assist with scheduling and confirming meeting room bookings and appointments.
• Provide general administrative support such as filing, data entry and preparation of documents, invitations and certificates.
• Support event logistics by distributing materials to participants and liaising with internal teams.

Required profile

• Professional appearance and strong customer‑service orientation.
• Excellent communication skills in English, both verbal and written.
• Ability to multitask, stay organized and handle confidential information.
• Prior experience in a front‑desk or reception role is preferred.

Required skills

• Proficiency with standard office equipment (telephone systems, printers, scanners).
• Basic computer literacy for data entry and document preparation.