Office Manager – Executive Support (Dubai HQ)

About the role

We are seeking an Office Manager – Executive Support to ensure the smooth and professional operation of our UAE headquarters in Dubai. Reporting to the Group CFO, you will combine day‑to‑day office management with executive assistance for senior leadership, creating a welcoming and efficient workplace.

Key responsibilities

• Serve as the primary contact for all office‑related matters, including facilities, supplies, equipment, mail, courier services, pantry, access cards, phone systems, printers, Wi‑Fi and general queries.
• Coordinate maintenance, repairs, cleaning, building‑management requests and vendor follow‑up.
• Manage office inventories, stationery, kitchen stock, equipment records, service agreements and recurring deadlines.
• Organise visitor, candidate, vendor and guest reception to maintain a professional office experience.
• Arrange meeting logistics – room bookings, video‑conferencing links, materials, refreshments, printing, courier services and small internal events.
• Provide practical support to senior leadership, including calendar management, meeting preparation, correspondence, document drafting and travel arrangements.
• Liaise with IT, HR, Finance, Marketing and external service providers on office‑related requests.
• Handle sensitive information and senior stakeholder requests with discretion and attention to detail.

Required profile

• Bachelor’s degree, diploma or equivalent in Business Administration, Office Management, Executive Assistance or a related field.
• Minimum five years of experience in office management, administration or executive assistance within a corporate environment.
• Proven hands‑on experience in facilities coordination, vendor management, office supplies, employee support and visitor coordination.
• Demonstrated ability to support senior stakeholders with calendar and meeting management, correspondence and confidential administration.
• Excellent written and spoken English with strong communication skills.

Required skills