Workplace Champion – Front Office & Facilities Coordinator

About the role

The Workplace Champion serves as the central point of contact for the office, ensuring smooth day‑to‑day operations, professional front‑desk service, and efficient facilities coordination. This role blends administrative excellence with vendor management and client‑facing responsibilities to create a welcoming and productive environment.

Key responsibilities

• Provide reception coverage during business hours, manage visitor check‑in, guest coordination, and meeting‑room setup.
• Conduct daily floor checks, maintain storerooms using the 6S method, and replenish pantry, stationery, and hygiene supplies.
• Oversee office cleanliness, coordinate custodial staff, and support the Facilities Manager in daily operations.
• Manage procurement of office supplies and FM‑related materials, handle quotes, orders, deliveries, and assist with invoice processing.
• Create and maintain trackers, reports, and filing systems in Microsoft Teams; support onboarding activities.
• Handle incoming calls, emails, mail, and couriers; provide basic IT support such as Wi‑Fi access, printer setup, and AV assistance.
• Follow HSE protocols, report incidents, and maintain confidentiality of company information.
• Support planning and execution of office events and ad‑hoc projects.

Required profile

• Diploma or Associate Degree in Business Administration, Facilities Management, or a related field (preferred).
• Minimum of 2 years experience in an administrative, receptionist, or workplace support role.

Required skills

• Proficiency with Microsoft Teams for document storage and collaboration.